Elements and Performance Criteria
- Maintain filing system.
- Manage file requests.
- Processes for actioning file requests are identified and followed.
- File requests are assessed and confirmed according to workplace procedures.
- Digital documents are made available to others with appropriate file protections in place according to workplace requirements.
- Hard copy documents are retrieved, logged as removed from file, and provided to others, photocopied or scanned as necessary.
- Hard copy files are regularly monitored for missing documentation and logging systems are used to locate and replace documentation.
- Back up and archive project files.
- Digital files are backed up periodically and stored in a safe and secure location for emergency access.
- Hard copy files are collated, scanned where appropriate and saved to relevant electronic project files.
- Files relating to finalised projects are archived in a safe, secure and accessible manner.
- Processes allowing for access to archived project files are reviewed and implemented as required.